Writing English: Email 101

Master email writing! Learn Gmail, etiquette, and compose professional emails with this 101 guide.

Instructions for this Portfolio lesson: Read through each section COMPLETELY. Don't skip information or activities!I have added an estimated amount of time that each section should take to go through it completely. The total time for the ENTIRE lesson worksheet is about 50 minutes. If you are spending less than 30 minutes on this whole digital worksheet, you are probably NOT spending enough time!Take your time. Do it well the first time. 1. Video IntroductionEstimated time: 5 Minutes 30 Seconds It is required that you watch and listen to this video using headphones or earbuds.If the video does not play, try this link (Click here) 2. Getting to Know EmailEstimated time: 5 Minutes Email (electronic mail) is a way to send and receive messages across the Internet. It's similar to traditional mail, but it also has some key differences. To get a better idea of what email is all about, take a look at the infographic below and consider how you might benefit from its use. 2a. Traditional Mail vs. Email 3. Traditional Mail vs. Email: which is which?Estimated time: 5 Minutes Sort the labels in the correct categories. Traditional Mail Delivered in a sealed envelope or package Could take a couple of days to a few weeks Many different physical items can be sent Address: 13131 Coleto Creek Dr. Frisco, Texas 75033 Email Delivered electronically Delivered instantly Only electronic items can be sent (attachments such as documents and pictures) Address: [email protected] 4. using GMAILEstimated time: 6 Minutes 30 Seconds As a student of Mediacollege Amsterdam, you have been given a student email in the following format: studentnumber(23647)@ma-web.nl. Not many of you use this. Much more commonly used in the Netherlands and beyond, is Google's email domain: Gmail.You can send and receive emails, block spam, create an address book, and perform other basic email tasks. But it also has some more unique features that help to make it one of the most popular email services on the Web. And it's completely free of charge!Next, you will learn features and advantages of Gmail, and we'll give an overview of the Gmail window. 4. GMAILEstimated time: 6 Minutes 30 Seconds Gmail is one of the most popular email platform worldwide, provided by Google. And it's completely free!You can send and receive emails, block spam, create an address book, and perform other basic email tasks. But it also has some more unique features that help to make it one of the most popular email services on the Web.If you don't have a gmail address yet, please try and register using the introduction tutorial.(Registreren is it is niet verplicht, maar het is wel erg handig een Gmail account te hebben- niet alleen voor deze les)Please click and follow :This Gmail introduction tutorial 5. Getting to Know the GMAIL FeaturesEstimated time: 3 MinutesNext, you will learn of features and advantages of Gmail, and we'll give an overview of the Gmail window. When you're working with Gmail, you'll primarily be using the main Gmail interface. This window contains your inbox, and it allows you to navigate to your contacts, Mail settings, and more. 6. Compose: Label the email featuresEstimated time: 7 Minutes Label the email below. Be sure that your answers are spelled correctly, the worksheet is picky! You may use the word bank below:(hint: just copy the terms from the word bank and paste them into the correct box to be sure it is spelled correctly!)Word BankSubjectBodyUpload an imageText FormattingUpload an attachmentAdd a file from Google DriveRecipientAdd a Hyperlink Recipient Subject Body Text Formatting Upload an Attachment Upload an image Add a Hyperlink Add a file from Google Drive 7. Practice Finding the Email Do's Don'tsEstimated time: 10 minutes The next 5 questions will show you an example of an email. Choose the error that is shown in the email OR choose "email has no errors."**You are looking for the Email Do's and Don't errors, not just spelling errors. 7a. Missing Greeting Missing Subject Missing a Closing Entire Email in Subject Line (Missing Body) Subject Not Specific Enough Using Text Language Email in All Caps (Means the person is "yelling") Email font is a color other than black. Email Has No Errors (Don'ts) 7b. Missing Greeting Missing Subject Missing a Closing Entire Email in Subject Line (Missing Body) Subject Not Specific Enough Using Text Language Email in All Caps (Means the person is "yelling") Email font is a color other than black. Email Has No Errors (Don'ts) 7c. Missing Greeting Missing Subject Missing a Closing Entire Email in Subject Line (Missing Body) Subject Not Specific Enough Using Text Language Email in All Caps (Means the person is "yelling") Email font is a color other than black. Email Has No Errors (Don'ts) 7d. Missing Greeting Missing Subject Missing a Closing Entire Email in Subject Line (Missing Body) Subject Not Specific Enough Using Text Language Email in All Caps (Means the person is "yelling") Email font is a color other than black. Email Has No Errors (Don'ts) 7e. Missing Greeting Missing Subject Missing a Closing Entire Email in Subject Line (Missing Body) Subject Not Specific Enough Using Text Language Email in All Caps (Means the person is "yelling") Email font is a color other than black. Email Has No Errors (Don'ts) 8. OPTIONAL: Additional Email Resources If you have more questions about email, or you want to "dig deeper" to learn extra tips, feel free to explore these resources. They can provide extra help OR extend your learning!Click the links to visit the resources:Email Format (Simple)Formal vs. CasualEmail IntroductionGmail Introduction Sending GmailResponding to EmailManaging EmailGmail for MobileUnsend in GmailEtiquette and Safety Contacts and Calendar An Email Can Cause You to Lose a Job?! Spam 9. Email a Teacher(not optional)Estimated time: 15-25 Minutes You are going to write and send an email to one of your teachers asking a question, or thanking them for something. Choose ONE of your current teachers.Please don’t choose me. Trust me, I'll read it anyway and whoever you send it to understands English. If not, they'll come to me.Decide what your email is going to be about. ⇰ Do you have a question about a grade, tutorials, or an assignment? ⇰ Did they help make school easier for you? ⇰ Did they say or do something to make you feel happy recently? ⇰ Do you just enjoy their class?Draft your email below. ⇶ Be sure to follow the Do’s and Don’ts of sending an email. ⇶ After you have drafted your email below, double check it for the email do's and don'ts. 10. Send the Email Take a Screenshot(25 pts) Go to Gmail by typing Gmail into the address bar of a new window or tab-or a different email domain should you not have gmail (yet)≅Copy and paste your completed email draft into a new email in your Gmail.≅ Add your teacher's email address in the TO line. Let me know if you need help, all e- mailadres of my colleagues end in - @ma-web.nl (for example: [email protected])≅ Double check your email for the do's and don'ts.≅ Before you click send, take and save a screenshot of your completed email. ✖ Forgot how to take a screenshot? Watch this video.⇦Image Caption This is how your email to a teacher will be graded: Click the image in toolbar to Upload and select your screenshot. Hand in your work for assessment (cijfer) at the bottom of this page.Then click Confirm to Hand in.